AI photo detection · Photos & signatures · Rules vary by state

Move-in checklist
in 5 minutes with AI.

Take photos room by room — KeySwap's AI recognizes each detail and drafts the full description. You review it, fill in the details, and sign. Ready in 5 minutes — from $9.

🏠 Start now → See the demo ↓

✓ No account · ✓ From $9 · ✓ Downloadable PDF right away

🍳 Kitchen

Excellent

Gas rangeThree ovens and gas burners. Black cast iron, no visible damage.

Good

Wall oven & microwaveBuilt into the cabinet wall. Fronts clean, no scratches or dents.

Good

CabinetryLight oak look, vertical panels, handle-free design. Black granite countertop.

The problem

A move-in checklist matters. It doesn't have to take forever.

Whether you're a tenant, a landlord, or a property manager: documenting a home in detail takes time. Going room by room, keeping the photos straight, and turning it all into a clean report. KeySwap does the heavy lifting — you take the photos, the AI drafts the descriptions with you, and your report is ready while you're still on-site.

Start right away — no appointment, at your own pace
A complete report in 5 minutes instead of hours of work
Strong evidence thanks to a photo for every item
For tenants, landlords, and property managers who want to work more efficiently

⏳ Manual paperwork Hours of work
notes and photos easy to lose

↓

✅ KeySwap 5 minutes
From $9 / report

⏱️ Ready while you're on-site →

Photos as evidence · Signed by both parties · Rules vary by state — check yours

How it works

From photo to signed PDF

Our AI analyzes each photo and automatically drafts a description for every item. You review it, both parties sign digitally, and the signed PDF lands in your inbox right away.

📷 Upload photos

Take photos and add them to the room — several photos per room

🤖 The AI analyzes

KeySwap's AI recognizes each item and rates its condition automatically

✅ Description ready

Review, adjust if needed, and move on to your PDF report

✍️ Sign & get the PDF

Both parties sign digitally — the signed PDF lands in your inbox right away

keyswap.immo/app

🛋 Living room

📷

Add photos

Click or drag in photos of the room

+ Add photo

🛋 Start with the living room

Add one or more photos per room. KeySwap recognizes each item automatically and suggests its condition.

What's included

Everything a good move-in checklist needs

Our checklist is built around what landlords and tenants document in practice — room by room, with photos and signatures. Specific requirements vary by state, so check your state's rules.

🏠

Every room covered

From the entryway to the attic: 16 preset room types with the right items per room. Adapt it to your situation.

📷

Photos as evidence

Add several photos per room. They go straight into the PDF report — strong, dated evidence if a deposit dispute comes up.

⚡

Utilities, keys & detectors

Note utility meter readings, which keys were handed over, and confirm that smoke and carbon monoxide (CO) detectors are present and working.

✍️

Signed by both parties

Both the landlord and tenant confirm and sign. The report records each party's name, the date, and their confirmation.

💾

Autosave

Your data is saved locally in your browser. Close the page and pick up right where you left off — no lost work.

🔒

Privacy first

The data you enter stays local in your browser. Photos are only processed for the optional AI analysis. We never sell your data — details in our privacy policy.

📋

Built to hold up in a deposit dispute

A move-in/move-out checklist made with KeySwap gives you a dated, signed record of the home's condition — exactly the kind of evidence that helps when a security deposit is on the line. Landlord-tenant rules vary by state, so always check your state's requirements or your state Attorney General's site.

Signed by both parties The document names both the landlord and tenant and records that each agreed to the condition described — a clear, mutual record at move-in and move-out.

Room by room For each room, the condition of walls, ceilings, floors, windows, doors, and fixtures is described separately — and you can flag normal wear and tear vs. damage.

Photos attached Photos are embedded in the PDF with the date — the strongest form of proof if there's a disagreement over the security deposit.

Pricing

Honest and transparent

Pick the option that fits you. No hidden fees, no required subscription.

🏠 Individual

🚀 Launch price

^$9 / report

Normally $15 / report

For tenants and landlords who do one or two move-in checklists a year.

Complete move-in checklist
Photos per room
Utility readings & keys
Professional PDF
Signed by both parties

Start now

What our users say

What KeySwap users have to say.

★★★★★

"Finally a tool I can use myself. In about 15 minutes I had a complete, photo-backed checklist for my rental in Austin. It made the deposit conversation at move-out so much easier."

Sarah M.

Landlord, Austin, TX

★★★★★

"We use KeySwap for all of our units. The structured, room-by-room overview is every bit as good as what a paid inspection service gave us before."

Michael D.

Property manager, Chicago, IL

★★★★☆

"As a tenant I wanted everything documented before I moved in. With a photo for every room, no one can claim later that I caused damage that was already there."

Jessica B.

Tenant, Denver, CO

FAQ

Frequently asked questions

Everything about the US move-in/move-out checklist — short and clear. Remember: landlord-tenant rules vary by state.

Is a move-in/move-out checklist required?

A written move-in/move-out checklist (condition report) is strongly recommended everywhere, but it is only required in some states. For example, Washington requires the landlord to give the tenant a signed written checklist before collecting a security deposit. Rules vary by state, so check your state's requirements or your state Attorney General's site. Is it required in your state? →

How much does a move-in checklist cost?

Doing a move-in/move-out checklist yourself is usually free: the landlord and tenant fill it out together at move-in and move-out. Professional inspection services exist but are not standard. With KeySwap you create a complete, photo-backed checklist yourself from $9 per report. See all the costs →

Is a checklist I fill out myself legally valid?

Yes. A written checklist that is dated, signed by both the landlord and tenant, and backed by photos is strong evidence in a security deposit dispute. KeySwap structures the document room by room, but KeySwap is not a law firm or property manager. See an example →

What is the difference between a move-in and a move-out checklist?

The move-in checklist records the condition of the home when the tenant gets the keys. The move-out checklist compares the condition when the keys are returned, which helps determine any damage beyond normal wear and tear and any deductions from the security deposit. Normal wear and tear cannot be deducted. Move-out & deposit →

What happens if there is no move-in checklist?

Without a written move-in checklist, it becomes much harder to prove the condition at move-in, which leads to deposit disputes. In some states, a landlord who fails to provide a required checklist may lose the right to keep part of the deposit. Rules vary by state, so check your state's requirements. Learn more →

How will I receive my checklist?

You download or print the report as a professional PDF, with photos for each room, optional utility meter readings and keys, and signatures from both parties.

Learn more

📘 Complete guide Example & template How much does it cost? Is it required? Move-out & deposit No checklist? Room-by-room checklist

Move-in checklistin 5 minutes with AI.