AI photo detection · Sound evidence · Housing Act 2004

Inventory
in 5 minutes with AI.

Take photos room by room — KeySwap's AI recognises every detail and writes the full description. You review, complete the details and sign. Ready in 5 minutes — from £9.

🏠 Start now → Watch the demo ↓

✓ No account · ✓ From £9 · ✓ Download the PDF instantly

🍳 Kitchen

Excellent

Falcon range cookerThree ovens and gas hobs. Black cast iron, no visible damage.

Good

Miele steam oven & microwaveBuilt into the cabinet wall. Clean fronts, no scratches or dents.

Good

Cabinet wallLight oak finish, vertical panels, handleless design. Black granite worktop.

The problem

An inventory is essential. But it doesn't have to take hours.

Whether you're a tenant, landlord or letting agent: a thorough inventory takes time. Documenting room by room, keeping the photos and turning it all into a readable report. KeySwap does the heavy lifting — you take the photos, the AI writes with you, and your report is ready while you're still on site.

Start straight away — no appointment needed, at your own pace
A complete report in 5 minutes instead of hours of work
Strong evidence thanks to photos for every item
For tenants, landlords and letting agents who want to work more efficiently

⏳ Inventory clerk Several hours
typically £90–£140 per check-in (indicative)

↓

✅ KeySwap 5 minutes
From £9 / report

⏱️ Ready while you're still on site →

Strong evidence · Photos included · From £9

How it works

From photo to signed PDF

Our AI analyses each photo and automatically generates a description for every item. You review, both parties sign digitally, and the signed PDF lands in your inbox straight away.

📷 Upload photos

Take photos and add them to the room — several photos per room

🤖 The AI analyses

KeySwap's AI recognises every item and automatically assesses its condition

✅ Description ready

Review, adjust if needed and move on to your PDF report

✍️ Sign & receive the PDF

Both parties sign digitally — the signed PDF lands in your inbox straight away

keyswap.immo/app

🛋 Living room

📷

Add photos

Click or drag in photos of the room

+ Add a photo

🛋 Start with the living room

Add one or more photos per room. KeySwap automatically recognises each item and suggests its condition.

What's included

Everything a good inventory needs

Our checklist is based on how deposit schemes assess evidence and on best practice across the lettings industry.

🏠

Every room covered

From the entrance hall to the loft: 16 preset room types with the right items for each. Adapt it to your property.

📷

Photos as evidence

Add several photos per room. They're embedded straight into the PDF report — strong evidence in a deposit dispute.

⚡

Meter readings & keys

Gas, water and electricity readings. An overview of the keys handed over and the smoke and carbon monoxide alarms present.

✍️

Digital agreement

Both parties confirm they've read and agreed. The report records each party's name, the date and their confirmation.

💾

Auto-save

Your data is saved locally in your browser. Close the page and pick up where you left off — no lost data.

🔒

Privacy first

The details you enter stay local in your browser. Photos are only processed for the optional AI analysis. We never sell your data — details in our privacy policy.

⚖️

Legally sound

An inventory made with KeySwap fits the way deposit disputes are decided under the Housing Act 2004 and the Tenant Fees Act 2019.

Deposit protection Your deposit must be protected in a government-approved scheme — DPS, MyDeposits or TDS — within 30 days, with the prescribed information given to the tenant (Housing Act 2004).

Fair wear and tear Deductions can only be made for damage beyond fair wear and tear. A dated check-in and check-out report is what makes a fair, evidenced comparison possible.

Photos as evidence Photos are embedded in the PDF report with the date — the strongest form of evidence in a deposit dispute through the scheme's free dispute resolution.

Pricing

Honest and transparent

Choose the plan that suits you. No hidden fees, no obligatory subscription.

🏠 Individual

🚀 Launch price

^£9 / report

Normally £15 / report

For tenants and landlords who do one or two inventories a year.

Complete inventory
Photos per room
Meter readings & keys
Professional PDF
Agreement from both parties

Start now

What our users say

What KeySwap users have to say about it.

★★★★★

"Finally a tool I can use myself. In a few minutes I had a complete report ready for my flat in London. An inventory clerk would have cost me far more."

Sophie W.

Landlord, London

★★★★★

"We use KeySwap for all our properties. The structured room-by-room overview is easily as good as a professional inventory."

Daniel M.

Property manager, Manchester

★★★★☆

"As a tenant I wanted to be sure everything was documented before I moved in. With photos for each room, no one can claim afterwards that I caused damage that was already there."

Charlotte B.

Tenant, Bristol

FAQ

Frequently asked questions

Everything about inventories and check-in reports in the UK — short and clear.

Is an inventory required in the UK?

An inventory (check-in report) is not a statutory legal requirement, but it is strongly recommended — it is the key evidence if there is a dispute over your deposit at the end of the tenancy. The deposit itself must be protected in a government-approved scheme (DPS, MyDeposits or TDS) within 30 days under the Housing Act 2004. More on whether it's required →

How much does an inventory cost?

Doing it yourself is free. A professional inventory clerk typically charges around £90–£140 for a furnished check-in and £60–£85 for a check-out (indicative). Under the Tenant Fees Act 2019 these costs cannot be passed on to the tenant in England. With KeySwap you create it yourself from £9 per report. See all the costs →

Is an inventory I make myself valid?

Yes. There is no requirement to use a professional. An inventory that is detailed, dated, photographed and signed by both parties is strong evidence in a deposit dispute. KeySwap structures the report room by room, but is not an inventory clerk or letting agent. See an example →

What is the difference between a check-in and check-out report?

The check-in report records the condition and contents of the property at the start of the tenancy. The check-out report compares the condition at the end so that any damage beyond fair wear and tear can be identified and fair deductions made from the deposit. More on check-out and deposits →

What happens without an inventory?

Without a check-in inventory it is much harder for a landlord to prove the condition of the property at the start, so deposit deductions are difficult to justify and disputes usually go in the tenant's favour through the scheme's free dispute resolution. Learn more →

How will I receive my inventory?

You download or print the report as a professional PDF, with photos for each room, meter readings, keys and the signatures of both parties.

Learn more

📘 Complete guide Example & template How much does it cost? Is it required? Check-out & deposit No inventory? Room-by-room checklist

Inventoryin 5 minutes with AI.